Deletion List

As a Trichy Engineer Trainee, I was well aware of DSS/ DESS and PGMA concepts for Bill of Material.  After joining Power Projects division, I was exposed to the package system followed by Hardwar unit for Steam Turbines and Generators. For monitoring the projects we used depend on the Shipping lists provided by Manufacturing units and then check material receipts against Packing list and arrive at pending list.
In addition to the main supply, there are additional items, commissioning spares and replacements against Insurance claims. Based on these we would prepare pending list. However a friend in Baroda told that pending list for Hardwar supply cannot be complete without deletion list. It was quite intriguing statement. He explained that Russians/ Germans had standardized number of packages and their contents for TG set. A package was to leave Works only when all items were there.
To get the outturn, the unit devised a system of completing a package by deleting the items not ready on that day. As long as manual tracking was used, there was no problem. The Commercial engineer would keep the concerned site informed about the deleted items and their status.

When Mr SK Jain, became ED of Hardwar unit, he brought in the concept of Quality through Measurement or QTM in short. He had obtained patent for QTM. For any problem he would start with 5 Ws i.e. What, When, Where, Why and finally How instead of Who. He believed in not blaming an individual for a failure. He would say that the person was not adequately trained for the job. As he implemented QTM concept in Hardwar unit, he proclaimed that for deleting any item from package, his approval was necessary. The concerned GM had to convince him for the concession. Mr Jain would proudly tell about this wherever he went.

‌When we were developing SOMS, we needed basic data from computer servers of individual manufacturing units. During our visit to Hardwar , it was told that the shipping list could not be given till package was despatched. It was defeating the basic requirement. Earlier in 1990s when we had visited Hardwar for developing TG material management system,  no such constraint was   expressed. 
I sent a mail to Mr SK Jain who was then Director (HR) seeking his help. I also mentioned that the issue might be linked to his decision not to permit deletion from standard package. Instead of approaching him for deletion, people were finalising the package at the last moment. I received a call from GM (Commercial) of Hardwar and the issue was resolved.

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